Maybe you want to replace your old office equipment, or you want to buy the greatest and latest in technology. It is necessary to purchase the right office equipment. For instance, do you need a fax machine? Does it have internet capabilities? Do you need a copier or you want a multi-purpose printer which can scan, fax, print, and copy? All these mean that due diligence is needed before you make any important purchasing decision. The right solution for the office is on the market; you are only required to carry out extensive research. The following are some tips to follow when purchasing new office equipment:
When buying new or even used office supplies and equipment, the price is an important factor to consider. Other than taking purchase price into account, you need to determine the amount of money required to maintain it throughout its lifecycle. How much are the consumables and replacement parts? How can its buying price compare to similar models and makes currently on the market? Nowadays, there are many websites that compare various models in any easy to read manner.
It is important that every organization cares for the environment. There is a need to choose green office equipment. However, you will realize that they are limited in supply and lack advanced features meant to meet your needs. Although the purchasing price is higher, the maintenance cost is drastically reduced.
This is an important factor to consider when buying office equipment. How often are you going to use the equipment? The way, you will use the equipment is very important to ensure the job is done as required. It is advisable to survey your office to understand the needs of your employees.
You need to take into account the skill levels and job functions of various employees that use office equipment. This ought to be given serious thought when making a purchase. Do end-users need training on how to use and operate the equipment to its full potential? Do end-users have access to vendor performance reports?
How long will the warranty last? Remember that warranty varies from one manufacturer to another. After the expiry of the warranty, you should consider service contract terms and conditions, which are available at no cost. Before you enter into a new service contract, always check the warranty. It is necessary to know what you are signing.